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A Single Place to Manage Images

As part of Crystallize’s built-in digital asset management (DAM) capability, the Asset Organizer provides many useful features for working with your tenant’s images. Quickly find, add, and tag images, see where an image is used throughout your catalogue, add multilingual metadata, download in a variety of sizes and formats, and more.

Accessing the Asset Organizer

To get started with the Asset Organizer, you’ll first need to log into the Crystallize PIM user interface and enable the feature within Labs. If you don’t know how to do this, you’ll want to read more about enabling Labs features.

Once the Asset Organizer is enabled, there will be an Assets button on the left-hand side of the screen. Click this button to access the Asset Organizer UI.

Images that were previously added to catalogue items such as products, documents, and folders will be visible here, represented as thumbnails.

Managing Your Tenant’s Images

New image(s) can be uploaded to your tenant by either dragging/dropping them onto the Drag & drop assets icon or clicking on the icon and browsing to file(s). Compatible file formats are JPG/JPEG, PNG, WebP, TIFF, AVIF, and SVG. Each image is automatically resized, converted into multiple file formats, and uploaded to Crystallize’s global content delivery network (CDN). From there, it’s available to your whole tenant.

An image may be deleted from your tenant, but only if it’s not being used by any other item (products, documents, or folders) in any version (draft or published). To delete an image from your tenant, you can:

  • Click the Select button at the top of the screen (or type the letter S), left-click the image thumbnail(s), then click the Delete selected button.
  • Left-click on the image thumbnail, then click the (...) button at the top of the screen and choose Delete.

Clicking on an image thumbnail gives you access to Alt text and Caption fields, where you can add descriptive metadata to be used by your frontend(s). This data can be important not just for organizational purposes, but also for accessibility and search engine optimization (SEO) concerns.

If you’ve created any topic maps, you can assign topics to the image, tagging it with relevant keywords. (More on this below.) You can also see the name and path of every item in your catalogue that uses this image. Clicking on each reference will take you to that item within the catalogue. You can then use the back button of your browser to return to the Asset Organizer.

If you’ve defined multiple languages in your tenant, you can switch between different translations of the image using the Language drop-down at the top of the screen. Refer to our Configuring Languages page for more information.

When you’ve finished working with the image, click the Save button at the top of the screen to preserve your changes. If you browse back to the main Asset Organizer window without saving, any changes you made will be lost.

Assigning Topics to Images

Tagging images with topics allows you to organize and find them more easily. There are two different ways to assign topics to images:

  • From the main Asset Organizer window, click the Select button (or type the letter S), then left-click on one or more images. At the bottom of the screen, click the plus button (+) on the Attach topics window, then type the name of the topic you want to assign. The search tool will return all existing topics that match your input. Left-click on the one you want to select, or use the arrow keys to scroll to and press Enter on the desired topic.
  • From the main Asset Organizer window, left-click on an image thumbnail. On the next screen, click the plus button (+) under the Topic maps section, then type the name of the topic you want to assign to this image.

Once a topic has been added, you can click on its label to see every image in your tenant that has been tagged with this topic. Once you click the Save button, you’ll see thumbnails at the bottom of the screen of some of the other images that share this topic, if any exist. You can click the View all assets link to see them all displayed.

To remove a topic, click the X on the right-hand side of its corresponding label.

Searching and Filtering Images by Topic

Once topics have been assigned to images, you can search for/filter images based on one or more topics. On the main Asset Organizer screen, type each topic name into the search bar and click on the desired result. Multiple topics can be selected to further refine the filter. Click the X beside any topic to remove it from the filter. Click Clear filters to remove all topics and display all images.

You can also use the View assets without topics button to filter for those images that have no topics assigned.

Additional Asset Organizer Features

Within the Asset Organizer, there are multiple ways to copy one or more images:

  • From the main image gallery, click the Select button (or type the letter S), then click on the desired images and use either the Copy button or the CTRL+C keyboard shortcut. 
  • From the main image gallery, click on an image thumbnail to access it, then use either the Copy to clipboard button or the CTRL+C keyboard shortcut.

From there, images can be pasted wherever they’re needed: for instance, to product variants in Nerdy View (a function we call Magic Paste).

Whenever you have one or more images selected, you can click the Deselect all button to deselect them, or use the Esc key.

After clicking on an image thumbnail, you can use the Download button to save the image in multiple size and format combinations.

Check Out Our Asset Organizer Livestream

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Need further assistance?

Ask the Crystallize team or other enthusiasts in our slack community.

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